ICSBD 2021 Board Elections

SAVE the DATE for the Industry Council In-Person Christmas Party on Dec 8th, 2021

Here is the Current Board. You can apply for any of these positions.

• 2019 Past President: Tim McLaughlin, SJ Water Company
• 2020-2021 President: Carol Anderson, Maxar Technologies
• Vice President, Speaker Programs: Jayati Goel and Ranjani Mohana
• Vice President, Marketing: Indu Jayakumar
• Vice President, Membership: Marc Albin
• Vice President, Public Relations: Ranjani Mohana and Babi Thappar
• Chief Financial Officer/Treasurer: Gerald Johnson
• Chief Information Officer: Maitjian Welke
• Secretary: Susan Koepp-Baker
• Vice President, Events: Christina Cheung

Officer Responsibility Descriptions

All officers, committee chairpersons & committees must be Industry Council Members in good standing.

President - Carol Anderson - Maxar Technologies

• Requires that the position be held by a member who has previously served on the Board or is currently serving on the Board and employed by a Corporation that currently has a Small Business Subcontracting Program and that he/she is the Corporate Representative or has been especially appointed to represent said Corporation for their Small Business Subcontracting Program. He/she must be kept up to date on current information concerning the Corporation's Small Business Subcontracting Program.
• Ensures the effective action of the Board in governing and supporting the organization and oversees board affairs;
• Develops agendas for Board meetings in collaboration with Board members;
• Attends and presides at meetings of the Executive Committee (Board of Directors) and of the members (usually monthly business meetings);
• Coordinates and plans with each Board Member;
• Collaborates with Chief Financial Officer to prepare an annual budget for Board;
• Represents the organization to the community;
• Pursues prospective large corporate membership and sponsorships when there is no Chairman of the Board;
• Directs and preserves the Council's Mission and Purpose;
• Appoints Directors, Chairpersons, Committees as needed;
• Selects person(s) responsible for ICSBD mail pickup and storage rental facility maintenance.

President Elect (Currently Open)

• Requires that the position be held by a member who is employed by a Corporation that currently has a Small Business Subcontracting Program and that he/she is the Corporate Representative or has been especially appointed to represent said Corporation for their Small Business Subcontracting Program. He/she must be kept up to date on current information concerning the Corporation's Small Business Subcontracting Program.
• Attends all Executive Committee meetings;
• Assists and oversees special projects as directed by the President;
• Collaborates with the President and all other Board members;
• Reviews and updates Officer Responsibility Descriptions and presents proposal to Board of Directors if needed;
• Appoints a Nominating Chairperson /Committee
  • Calls for nominations;
  • Produces and sends slate of nominations to Council members;
  • Tallies and presents votes to the Board;
• Announces and sends new slates to members;
• Performs all the duties of the President as the Bylaws may prescribe in the absence or disability of the President and/or Chairman of the Board;
• President Elect will take on the Presidency when the yearly term is up for the following year.

Vice President, Programs - Jayati Goel and Ranjani Mohana

• Attends all Executive Committee meetings;
• Maintains and oversees Council Programs for the monthly meetings and other Programs, i.e., educational seminars and monthly table-top exhibits;
• Collaborates with the President and all other Board members;
• Promotes programs for the inclusion of the larger corporate members as well as the small business members;
• Seeks high-profile personalities to be guest speakers for selected monthly meetings;
• Coordinates with the meeting facility personnel on room requirements, AV, etc. and notifies the CFO of any additional financial charges incurred;
• Performs all the duties of the President as the Bylaws may prescribe in the absence or disability of the President and/or Chairman of the Board and the President-Elect.
• Sends thank you notes/letters to speakers;

Vice President, Marketing - Indu Jayakumar

• Attends all Executive Committee meetings;
• Collaborates with the President and all other Board members;
• Manages and Maintains the website
• Manages content on Facebook, Twitter, Instagram
• Manages content on the website constantly updating it with monthly events/photos etc.
• Manages email communication from the website and social media
• Manages Email Campaigns to a large database - putting together email content and managing the subscriptions
• Manages all membership renewals via the website
• Support for member login and profile on the website
• Recommends and appoints with Board approval Mini-Trade Fair Committee Chairperson:
  • Organizes committee volunteers;
  • Collaborates with all the Board Members;
  • Reviews with Mini-Trade Fair Committee Chairperson the proposed Trade Fair budget to be presented to the Board for approval.
  • Seeks guest speakers for mini trade fairs.
• Coordinates with Public Relations the sending of meeting or trade show notices to community publications;
• Coordinates with Public Relations and VP, Programs meeting notices and announcements for events for members and prospects;
• Coordinates with Chief Information Officer in placing the meeting notices and announcement for events and prospects and any other publication that will be placed on the ICSBD website.
• Develops a marketing plan to promote the Council for the year and beyond.
• Develops stationary and marketing materials in collaboration with the President and all other Board members.
• Creates "New Member Packet" to download from the ICSBD Website for new members.

Vice President, Public Relations - Ranjani Mohana, Babi Thappar

• Attends all Executive Committee meetings;
• Maintains and oversees Public Relations;
• Creates Public Relations' opportunities;
• Creates notices and announcements for events for members and prospects;
• Sends meeting or trade show notices to community publications;
• Collaborates with the President and all other Board members on the above created opportunities;
• Provides recognition for members of the organization who receive outside awards:
  • Posts on Website;
  • Announces and introduces honored members at meeting;
• Appoints Public Relations' Committee Chairperson to assist in performing the above responsibilities;
• Pursues prominent media and news publications for membership and / or coverage for special speaker and trade fairs;
• Coordinates with Vice President, Programs in acquiring media and/or news publications speakers for special events or programs;
• Invites prominent elected officials and keeps them informed about ICSBD meetings and special events.

Chief Information Officer - Maitjian Welke

• Attends all Executive Committee meetings;
• Maintains and oversees the Council's Website and Webmaster with website additions, changes, and deletions to be approved by the cognizant Board Members;
• Collaborates with the President and all of the Board of Directors;
• Continuously updates the technology to create a website that reflects the Silicon Valley edge;
• Includes on the website the following base:
  • News - Luncheon, Trade Fair, Member Awards, Newsletter;
  • Calendar - Luncheon, Trade Fair, other alliance dates
  • Reservations - Luncheon, Trade Fairs and Credit Card Link
  • Links - Member Websites linked to other organizations
  • About Council - Mission and General Purpose
  • Contact Us - Inquiries
  • Members - Membership Application, Membership Benefits, Member Businesses' Website Links and Member Directory
  • Council Board - Listing of Current Council Board Members and Advisory Council
  • Corp. Sponsorship - Sponsorship Levels
• Appoints the Newsletter Committee Chairperson and oversees newsletter generation.

Secretary - Susan Koepp-Baker

• Attends all Executive Committee meetings;
• Maintains a Book of Minutes of all meetings, proceedings and actions of the Board, the Board's committees, and monthly council meetings which shall include the following:
  • Time
  • Place the meeting was held
  • Names of those present
  • Proceedings of meeting
• Distributes minutes at Board Meetings and at the Monthly Council meetings;
• Keeps a copy of the Articles of Incorporations and Bylaws, as amended to date;
• Keeps the seal of the corporation in safe custody;
• Provides notice to meetings for the members;
• Provides notice to meetings for the Board of Directors and committees;
• Appoints Luncheon Committee Chairperson for Monthly Council Luncheon meetings;
  • Reservation check-in at the beginning of meetings or trade fair;
  • Set up of luncheon location, coordination with site management, menu, etc. and coordination with Board members;
• Receives reservations for the member luncheon meetings and mini trade fairs and coordinates receipt of monies collected with Chief Financial Officer.
• Appoints committee volunteer to attend Executive Board meetings and monthly council luncheon meetings for business recordings if absent from meeting;
• Maintains records of Council;
• Prepares agenda for Board of Directors' meeting and monthly meeting as directed by the President;
• Shall have other powers and duties as prescribed by the Board of Directors.

Chief Financial Officer - Gerald Johnson

• Attends all Executive Committee meetings;
• Keeps and maintains adequate and correct financial records for the corporation for the following:
  • Council business transactions of the corporation which include: Its assets, liabilities, receipts, disbursements, gains, losses, capital, retained earnings and other matters included in financial statements;
  • Deposit and disbursement of money and valuables in the name and to the credit of the corporation with such depositories as may be designated by the Board;
• Provides to the President and Board a monthly financial statement of all CFO transactions along with the financial condition of the corporation;
• Coordinates Council collection of membership dues with Vice President of Membership;
• Coordinates with the Secretary on monies collected for luncheon meetings and mini trade fairs and any other collections of monies;
• Oversees the filing of financial payments to the government including annual tax returns;
• Collaborates with the President to create an annual budget for Board approval;
• Gives (if required) to the corporation a bond in accordance with the present ICSBD Bylaws Article VII., Section 7, RESPONSIBILITIES (e) (iii) Bond.
• Selects and meets with (Board's approval) an outside auditing firm to independently audit the books and records of the corporation on an annual basis and provides a balance sheet as of the end of the fiscal year and an income statement and statement of changes in the financial position for the fiscal year;
• Assists with and reviews any other financial matters deemed necessary throughout the year.

Vice President, Membership - Marc Albin

• Attends all Executive Committee meetings;
• Maintains and oversees membership and membership prospect applications and records in collaboration with the Council Secretary and Chief Financial Officer;
• Receives and records membership collateral to be turned over to the Chief Financial Officer for deposit;
• Oversees the development, maintenance and distribution of the membership directory;
• Promotes corporation's membership in collaboration with the President and all other Board members;
• Sends WELCOME letter to new members via e-mail with instructions regarding the "Member Website Password" that will enable the new member to download "New Member Packet" created by Marketing;
• Appoints Membership Committee Chairperson to assist in performing above responsibilities.
• Attends all Executive Committee meetings and reports on status of memberships and sponsorships
• Collaborate with the Board, Members, and prospective members, to always be recruiting new members and Corporate Sponsorships
• Send Welcome email to new members, that includes monthly luncheon meeting information and other member benefits
• Work with Web Master to insure that new members receive e-mail with instructions regarding the Member Website Username & Password
• Keep track of the member database, including members, prospective members, and past members
• Send notifications to members that are expiring regarding membership renewal. Encourage them to renew their membership.
• Receive information from CFO regarding check deposits, and record when a member pays by check and update membership database accordingly
• Assist VP of Events with registration and keeping track of new members, non-members, and the creation of their new name tags
• Appoint/Recruit a "Large Corp Membership Liaison" to assist with recruiting representatives from Large Corporations to join ICSBD
• Oversee the development and maintenance of the membership directory that is part of the ICSBD web site
• Work with all Members and the Board to explore and continue to create new Member-Benefits that keep the organization on the forefront of the changing economy.

Vice President, Events - Christina Cheung

• Attends all Executive Committee meetings;
• Maintains and oversees Council Programs for the monthly meetings and other Programs, i.e., educational seminars and monthly table-top exhibits;
• Collaborates with the President and all other Board members;
• Promotes programs for the inclusion of the larger corporate members as well as the small business members;
• Arranges Event Venue, takes care of all Event Duties
• Coordinates with the meeting facility personnel on room requirements, AV, etc. and notifies the CFO of any additional financial charges incurred;
• Performs all the duties of the President as the Bylaws may prescribe in the absence or disability of the President and/or Chairman of the Board and the President-Elect.
• Sends thank you notes/letters to speakers;
• Makes sure events go smoothly

Large Corp Liaison (Appointed Position by VP Membership - Non-Voting) (Currently Open)

• Requires that position be held by a "Manager" or "Officer" of a large corporation involved with the Small Business Subcontracting Programs;
• Attends executive Board meetings;
• Pursues prospective large corporations to join the ICSBD Sponsorship Programs;
• Pursues prospective large corporations to join as a Corporate Member if sponsorship is not possible;
• Presides at meetings of the Advisory Council.
• Interface with our Corporate Members and prospective Corporate Members, to ensure we are meeting their needs and stay on the forefront of providing our Corporate Members with "real value".